A lot of times we have to create impromptu presentations. It may be due to a sudden meeting with higher ups that requires a quality presentation or maybe you forgot about a deadline and now you need to come up with one immediately. Whatever the case is, creating a presentation with pressure of time on is a challenge.
However, with few hacks and tips, you can accomplish this. And in this blog, we will ensure that you know of the ways that will help you come up with a perfect presentation in less time.
Let’s begin.
- Organize all the data in one place
Irrespective of the presentation’s goal, you need data. Even if it is a classroom presentation, you require images, content, graphs, and more. For a business presentation, you need to get your hands on data of the product you are talking about or statistics or more. So, the first thing to do is to figure out all data and get it in place or folder.
That will help you lay down a structure and aid you in creating a presentation which follows a set of rules and whose flow of information is correct.
- Create a structure
Now that you have all the data in one place, you need to form a structure so that you can present the information in a sequence and not in an unabashed manner. If you follow this structure from the starting, it will save tons of time. As you do not have to shuffle slides from one place to another during editing, thus, saving a lot of time.
However, the structure needs to happen on paper or in your mind, but the former is better. Lay it out on a paper which slide will go first and what images will go where and how. That will ensure that your slideshow comes out exceptional and correct.
- Know the venue
Before you start making the slide, do know the venue where you are supposed to play. If it is familiar to you, knowing the hardware outputs for presenting the slideshow would be easy. But if it is not, you need to know for a smooth presentation. It is imperative because maybe the hardware there doesn’t support your presentation, or the Wi-Fi is too weak there for you to sign in and present your slideshow online.
Knowing all these things will give you a chance to have a backup plan like bringing your hardware and more. Also, reach the venue slightly early to set-up.
- Use templates
Now, the quickest way to create a presentation is to use templates. They save time and tools like PowerPoint and Canva slideshow maker have professional templates, so you are sorted. When you choose a template, make sure you can customize it to as per your brand image and requirement. If you pay for or select a template which doesn’t give you a scope to personalize it, then it can be an issue.
Also, try to use a clean and neat template. One that has too much going on will only confuse and overwhelm the customer.
- Use visuals and cut back on text
The best way to make a quick presentation or any presentation is to use visuals and lay back on text. If you add too much text, first it takes time, and secondly, it distracts people from what you are speaking.
- Thus, using only bullet points or small phrases. No more than five bullet points or 15 words per slide.
- Use images which go with the subject or can replace text, like a quote or graphs.
- Make use of infographic or graphs to support your findings and data.
- Be consistent with animation or transition
Adding transition gives a bit of an appeal to your presentation. But you do not want to add different animation/transition to every slide. It takes tons of time and doesn’t look professional as well. So, stick to simple ones and use it when it is necessary.
- Use fast formulas
There are many formulas for writing a presentation. When in a hurry, use the shortest and quickest one, like:
- Beginning/middle/end: Use the idea/yourself as the titular character and tell a story based on facts or fiction. It should have a proper beginning, middle, and end.
- Problem/solution: Another quick formula that you can use is starting the slide by mentioning the problem or issue of meeting and then jumping to solutions.
These efficient seven points will guide you towards a quick presentation.